Welcome to the Chapel Woods Homes website!
It's a beautiful day at Chapel Woods; a truly unique community born from a vision more than a half century ago. Standing the test of time and providing a neighborhood committed to serenity and beauty. Welcome!
What's New:
This website was created to reach out to homeowners and renters in the Chapel Woods community. We have 229 units in Chapel Woods and this website has 224 residents signed up to receive text or email updates when we have information regarding events or maintenance issues. Our goal is to provide information to our residents on how to reach and communicate with the board and Signature Management. You will still be able to find the By-laws, Covenants and Clubhouse Rental information. This site will no longer have the minutes or financials, that information is provided as a service by our property management company for homeowners.
Signature Property Management Company manages our community, and they provide a website for homeowners called Signature Corner. On this site homeowners can find the minutes of the board meeting as well as financial documents, by-laws, covenants and HOA information pertaining to dues and how to pay.
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Contact Information Update
We have a lot of people sending two and three emails about the same thing to Signature and then sending emails to board members and copying Signature saying they aren't getting replies. Our representative manages many properties and receives hundreds of emails a day - the only way to manage that many emails is to research and answer in the order they are received. Emailing or calling a board member is not going to speed up the process when Signature must research a problem or speak to a vendor to provide an answer.
Signature's method of operation is to reply within 24 business hours to an email or voice mail. Emphasis on business hours; a lot of inquiries come in on the weekend and Signature will not reply until they return to work. If you have an emergency, for example - a sink hole appeared in front of your home, that would be reported on the emergency line which goes to an answering service that takes calls 24 hours a day, 7 days a week. The emergency number is 913-563-4599. Answer KC is a live answering service, and they will take your message and page your agent if a true emergency. Otherwise, it is sent to them for next business day.
Issues like fire in the compost, a car driving through your fence or we hope you never hear this in our neighborhood, gun fire this would be more of a fire / police issues call 911.
We cannot successfully provide timely responses if having to sort through multiple emails to find the most current one that may have updated information. Please be patient and wait for a reply before sending more emails. If you have waited more than two business days for a reply you are welcome to reach out to Beth Rice via the main phone number for Signature which is 913-563-4500.
Emailing, calling or texting board members should be reserved for extreme emergency. The HOA pays Signature Property Management to manage the community; not the volunteer board members. The only thing a board member can do is leave yet another message for property management. Please be mindful of the boards personal time remember the board is voluntary. Use Signature for what they were hired to do Monday - Friday from 9am to 5pm.
Please use the following information for Chapel Woods:
First contact: Priscilla Bartlett email: [email protected] or phone: 913-563-4500.
Signature Emerency contact: 913-563-4599
Non-urgent contact: [email protected]
Always contact 911 first, if a situation calls for emergency response personnel.
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Notes from the Green Team:
Do you know that a mature Tree Canopy increases your property value by 20%?
Along with Grants from the Forest Releaf Program (serving Communities, parks, etc.) we received trees last Fall and will this Fall as well, we found another resource for trees, the “Heartland Tree Alliance”, part of “Bridging the Gap”. This grant is for individual homeowners to apply for a taller tree in their front yards for shade and beauty.
The Heartland Tree Alliance has a short application to fill out on-line and will schedule a site visit to check if the site will be adequate. We have some property owners already interested and if you are also, please let us know since the Tree Alliance said they would prefer to assemble a planting team for around 20 trees or so rather than just one tree. More owners signing up would help our chances.
If you are interested in getting a tree, please visit this site and check out the application.
https://bridgingthegap.org/heartland-tree-alliance/treesforkcmo/
Please let us know if you signed up so we coordinate with homeowners.
Forest Releaf Trees are smaller trees that you probably have seen in cages around the property and Heartland Tree Alliance trees are 8 to 10 ft tall complete with a green watering bag and mulch. (And they will plant them)!
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Join the Team!
Board Members Needed
There are positions open on the Board of Directors and we are inviting those who have a desire and passion for improving our neighborhood to apply. We need someone who is proud of our community and wants to help make it flourish.
Responsibilities include:
- Attend monthly meetings, and some special meetings.
- Volunteering time and effort for community improvement.
- The board is a working board and will require some committee work. Committees include Landscape, Property Maintenance, Pool, Clubhouse, and Communications.
- Board of Directors serve a 3-year term.
If you are a homeowner and interested in joining the Board of Directors, please email [email protected].
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Broken Limbs and Vehicle Damage
Many people think that trees are "owned" by a home owner or the HOA. That is not the case in damages caused by weather related incidents.
If there is a broken limb hanging in a tree, PLEASE DO NOT PARK UNDER THE TREE. That will be your liability to repair damages through your auto insurance policy.
If a limb breaks and falls out of a tree, or a tree falls on your vehicle damaging it; that damage falls under your auto insurance policy. We have had it happen a few times in the neighborhood so we want to make sure you are aware of where the liability lies. The HOA is not responsible for any damages, and landlords are not responsible for any damages. This is because it is considered an 'Act of God' due to the weather that caused it.
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Urgent:
Dues now paid via ClickPay.
If you have any further questions, please email Priscilla at [email protected].
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Compost
Please don’t mismanage our compost area by throwing refuse over the fence, dumping debris in front of or around fence and disposing of non-compostable materials such as stone, concrete, or building materials including lumber and furniture. It is intended for plant materials and dirt only.
Please have respect for the rules for use of the compost area.
- Do not place yard waste bags directly inside the gate as we will be unable to open it.
- Plastic trash bags are not compostable and must not be used for compost unless you are carrying it to compost area, dumping it out in the back and taking the bag with you.
- Yard waste bags cannot have mulch or rocks in the bottom of them.
- When you use the compost area please go in all the way and deposit your yard waste to the very back.
- Please empty your bags and reuse; we have found the yard waste decomposes faster when not in bags
- Do not throw sticks and branches over the fence; again, this will block gate.
- Please don't misuse the purpose of the compost area.
Email [email protected] with any questions or to schedule a time for access to the compost site.
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HOA Dues Statements are now being distributed monthly.
Priscilla has taken over for Tera and will continue to send out monthly statements. If you have not received yours, please send your email information to [email protected] so you may get your statements monthly.
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Clubhouse Rentals
Clubhouse rental reservations need to be made through Signature Property Management going forward.
If you are renting the Clubhouse for an event, you can submit an online form to request rental agreement at Clubhouse-Pool-Rental or you can also find the rental agreement under Documents on the HOA website.
Your completed rental agreement, a deposit check or money order and a separate check or money order for rental cost should be mailed to Signature Property Management to Priscilla Bartlett's attention.
Signature Property Management
Attn: Priscilla
9230 Pflumm Road
Lenexa, KS 66215
Please make sure checks or money orders are made out to Chapel Woods HOA.
Once your rental agreement and payment are received by Signature Property Management your event will be reserved.
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Chapel Woods Information